SPA Secondary Employment Reminder

January 21, 2014 | In Employment, Policies

This is a reminder that a Secondary Employment notification form must be completed for any SPA employee working a second job for an organization other than a state agency or university. In January each year, employees who are continuing secondary employment must submit an updated notification form to their supervisor. The policy and form can be found here.

The Secondary Employment policy applies to all permanent SPA employees regularly scheduled to work 30 hours or more per work week. State agency or university employees working full-time have primary employment responsibility to the State. Other employment outside of state agencies or universities is considered secondary employment. The Secondary Employment policy applies to all employment not covered by the Dual Employment or Additional Employment policies. Detailed information regarding these policies is available on the OHR website..

The purpose of the Secondary Employment policy is to ensure that an employee’s secondary employment does not have an adverse effect on the employee’s primary employment and does not create a conflict of interest. Secondary employment is not permitted when it would:

Create either directly or indirectly a conflict of interest with the employee’s primary employment; orHave an impact on, or create any possibility of conflict with, State operations; orImpair in any way the employee’s ability to perform all expected duties, or to make decisions and carry out in an objective fashion the responsibilities of the employee’s position.

It is critical that an employee notify his/her supervisor and complete a Secondary Employment notification form before engaging in secondary employment. In addition, an employee must report any changes in secondary employment status as they occur by completing a new Secondary Employment notification form and submitting it to their supervisor.

Completed Secondary Employment Notification forms must be forwarded to the Office of Human Resources to the attention of the Employment Consultant assigned to work with the department. Secondary Employment notification forms will be retained in the employee’s departmental and Office of Human Resources personnel files.

Click here for more information on the Secondary Employment policy.

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